GDPR Compliance

If you are not a member of the EU, then refer back to our Terms of Use here.

HiFinox. GDPR Processing Addendum

What is GDPR?

GDPR stands for General Data Protection Regulation. A new law enforced by the EU to protect end user’s personal data. This law enforces several aspects of data security. Here we want to give a guideline on how we protect your data, what is our responsibility and what is our responsibility. We strongly suggest you read all our documentation or another article about GDPR and take a decision whether you want to use our application or not. We are not responsible for any negligence or fault on data protection on your side or any third-party site. Take your time to read the documentation and act wisely, stay safe.

Definition of Personal Data:

Any data owned by an individual is his or her personal data. It could be someone’s name, image, email address, physical address, social media post, location, computer IP address, etc. The ownership of the user’s personal data is absolute. That means wherever and however the data is saved it belongs to the user solely. The data collector or data user (Facebook, youtube) cannot show, save, share or perform any other activity with the user’s personal data without the user’s explicit or implicit permission. If a user gives permission to use his or her data on the specific type of action (data storing, data viewing, etc) then it can be used by the admin of the application. To visualize this consider a hypothetical situation. You post a status on social media. Here you have given implicit permission to show the post to your public or private contacts. Application admin is not responsible for any abusive comment to your post made by your contacts. This means that if you made your data public then it is your responsibility. But application admin does hold responsible for any data sharing with a third party. If any data is shared it must be said explicitly in advance. So we see how data uploading and showing depends on both app admin and user. Further details you will get upon reading the full documentation.

Responsibility of Developer:

The safeguard of user personal data on the application back end is the responsibility of the developer. The developer is responsible for how the user data (name, telephone no. email, etc ) and other info ( like logs of user interaction with application ) is stored on the database and server. We will describe in detail how the data you submit directly (name, email, etc.) and indirectly (browser name, computer IP, etc.) are saved on the database and server. Once any data uploaded to the server the security of data depends on the security of the server and sometimes the admin of the application. The user will be notified about all the temporary (cookie and session) and permanent (data saved to the database) data saving. Users will get the option of all his or her personal data erasing permanently upon account deletion or service cancellation. We assure you that we do not keep logs of user activity and any other backdoor to extract user data. Sometimes Cpanel access and another credential of app admin are needed by the developer to support and maintaining the application for a short time before the application goes fully online. We strongly recommend to the app admin to change these credentials after the job gets done. The developer cannot be held responsible for any credential leak on this ground. Developers also cannot be held responsible for any unwilling security glitch on the application. After all, data shared online always has the risk of getting leaked. So we strongly suggest not to share any data that can compromise with any other individual.

Responsibility of Application Admin:

Application Admin has unrestricted access to the user’s personal data. Admin can access the database, server logs, and any other info on admin’s reach. Application admin can see and copy the data saved on the database and server. App admin can share user’s personal data with third parties. How the user’s data is used must be announced by the app admin explicitly before user registration. The admin should not allow anyone to extract data openly or under the disguise of the survey, fill the form, or any other means. The app admin enjoys the most privileges on the application. So admin has the highest responsibility of safekeeping of user’s personal data.

User’s Responsibility:

It’s all depends on the user. If users do not submit data then there will be no data breach. But this is not an option. The topmost priority of the user is to read all the documentation from both app developer and app admin then submit the data. Safekeeping of the user’s own credentials is the sole responsibility of the user. Password and username may be encrypted on the database but a dictionary word or too predictable password for a specific user can give easily access to the user’s account to a hacker. Change your credential on any suspicious activity by an unauthorized person or in case you share your credential with others for some inevitable reason. Always think before submit.

Our Action on GDPR:

Collect as little data as possible. Tell the user necessity or collecting specific data.
Enforce HTTPS
Destroy all sessions and cookies after logout.
Do not track user activity for commercial purposes.
Tell users of any logs that save computer IP and location.
Clear terms and conditions.
Inform users about any data sharing with third parties.
Create clear policies about data breaches.
Delete data on canceling subscription or account deletion.
Patch web vulnerabilities.

Supported GDPR Features:

Adios, Application: Once you cancel your subscription or delete your account we give you the option to delete all your data existing or related to your account. Note that, this action is irreversible. The moment you say yes to delete all your data will be erased from the database and server forever. You can back up data before deleting it in case of re-subscribe or re-register it.

Secrecy is my right: We encrypt most of your personal data on the database. If any bad things occur (data breach) then the hacker will get encrypted hash not your personal on plain text. So your secrecy will intact even in case of a data breach. Note that, some data cannot be encrypted because we need to show it upon login to the account (like username). We will hide all your personal data as much as possible.

No cookie and session saving: We will give the option to save or do not save cookie and session. Even if you save cookies and sessions these will be destroyed after logout. We strongly suggest you not save your credential in the browser. Please memorize your credential or use tools like Bitwarden to manage your credential.

Destroy footprints: We do not save or track any of your activities for any commercial purpose. We may store your login time or IP for security purposes only. When you delete your account every single piece of your data will be deleted from the server.

Social engineering is bad: We do not record any of your personal activity on the application. Recording a user’s personal activity, analyzing it, and try to sell a product, or motivating the user to pursue a certain thought upon analyzed data is becoming malpractice. We do not do such things.

Notify me: Get notified about all your activity relating to your account (account creation, password change) by email. We suggest you change your credential if any unusual things occur.

Policy Update notification: You will get notified of any privacy policy or disclaimer updates. Read your email regarding this matter and decide your action. Feel free to consult on this matter.

Connect without worry: We enforced HTTPS everywhere. Data sniffing is not possible in this case. Even possible, the sniffer will get an encrypted hash. So feel safe to use our application.

No data collecting: We do not collect any data of users. No backdoor, No hidden option to collect data. Once the application is uploaded to the server even we cannot enter the application without the app admin password. So do not worry about any hidden data leak.

Data breach policy: We implement all the security to store your data carefully on the database (data encryption, MySQLi, SQL injection prevention, input checking, etc.). But we do not take any responsibility for data breaches from the server. Because it is the total responsibility of app admin and server admin to secure your data from breaching. Any weak or too predictable password of app admin or server admin could compromise the database. Any inherent fault on database config can give away the database (MongoDB security fault). Any security flaw on the server can lead to data leaking. Please contact your app admin in this regard.

Is sending bulk messages to Facebook leads using our system GDPR compliant?

Yes, sending bulk messages using our system is GDPR compliant. Because people OPTIN to our Facebook page by starting messenger conversation and we can prove it. They become our lead in a valid way. All the messages we sent must have unsubscribed link (we already have this feature) or another way so that people can unsubscribe any time.

If you have any additional questions or concerns, please let us know: support@hifinox.com